Privacy policy

Effective date : 2023-12-01

1. Introduction

At Nordmec construction Inc, Nordmec industriels et mines Inc, Excavation D.M.O 2017 Inc and Plomberie et Chauffage Topp 2006 (collectively “Nordmec“, “we“, “us” or “our“), the protection of personal information is a top priority. This Privacy Policy (“Policy“) describes how Nordmec collects, uses, discloses and retains your personal information, regardless of the nature of your relationship with Nordmec (unless you are an employee), including when you visit our offices or browse our website at https://nordmec.ca/ (the “Website“) or apply for employment with Nordmec. This Policy also describes how you can exercise your rights under privacy laws.

2. Definition of “Personal Information”

In this Policy, “personal information” means any information (regardless of format) about an individual that directly or indirectly identifies that individual. Examples of personal information include your name, e-mail address, mailing address, telephone number and purchase history.

3. What Kind of Personal Information do we Collect?

We may collect the following personal information about you:

• Identifiers and contact information, such as your name, address, telephone number and e-mail address when you contact us through our Website or by other means, including applying for a job.
• Employment-related information, including information about your work experience and education. We collect this information when you apply for a job with Nordmec. We may also collect information when checking your references, as part of your application or from recruitment agencies.
• Information you provide via our social media accounts. For example, information provided by interacting (liking or making a comment) on Facebook or LinkedIn. We may also collect certain information about you, such as your name and profile picture. The information we collect depends on what these social networks share with us and the privacy settings you have selected. We suggest you consult the privacy policies of these social networks to learn more.
• Technical information when you visit our Website. When you visit our Website, we may electronically collect technical information (such as cookies) about your browser or device and your use of the Website. This information may include information about your visit to or use of our Website, including the IP address of your device or computer and the browser you used to access our Website.
• Video surveillance and call recording. In order to protect the safety of our customers and employees, we may use a video surveillance system at various locations within Nordmec’s offices. Where appropriate, signage will be posted in the vicinity of the video surveillance camera.
• Background checks. If you apply for a job, we may conduct a background check (with your consent).
• Other information about your interactions with us. We may collect information about any other interactions you may have with us (including all transactions, communications or requests you make).

4. How do we Use Your Personal Information?

We may use your personal information for the following purposes, or for other purposes, with your consent or where required by law:

• Ensuring the operation of our Website, for example to ensure the proper functioning of our Website.
• To manage our business activities, for example, to improve our business strategies, detect fraud (or other illegal activities) and ensure the security of our computer systems.
• Processing your job application, including reviewing your application and assessing your suitability for the position you have applied for or other positions that match your profile, obtaining and verifying information or references about you from third parties (with your consent) and informing you of job opportunities that may be of interest to you.
• To respond to your requests, for example, when you contact us by e-mail via our contact form or when you telephone us.
• For other purposes permitted or required by law. We will not use personal information for any other purpose without your consent, unless we are authorized or required to do so by law, for example, to comply with a legal obligation or to protect the rights, including property rights, and interests of Nordmec.

5. Who May Have Access to Your Personal Information?

We may make your personal information available to our employees to the extent necessary for the accomplishment of their duties. We may also disclose your personal information to certain third parties in order to achieve the purposes set out in the section How do we Use Personal Information? or for other purposes (with your consent) or where required by law. In particular, we may disclose your personal information to the following third parties:

• Affiliated companies. We may share your personal information with Nordmec affiliates for the purposes described in this Policy. For example, our Human Resources Department may share your job application with our affiliates.
• Service providers. We engage third parties to perform certain tasks on our behalf and/or to provide us with services. These service providers may fall into categories such as web hosting, customer service support, computer and software solutions. These service providers have access to personal information needed to perform their functions, but may not use this information for any other purpose.
• Protecting the interests of Nordmec and third parties. We may disclose personal information when we believe it’s appropriate to comply with the law, enforce our agreements or protect the rights, title or safety of Nordmec, our customers or others.
• Business transactions. We may disclose and transfer personal information, in connection with a reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or part of our business, assets or stock, but only to the extent that your personal information is necessary for such transactions, in which case we will comply with applicable legal requirements.
• Other situations. We may share personal information in other situations where we inform you with your prior consent (or as required or permitted by law).

6. What are your Privacy Choices?

By providing us with personal information in connection with your use of the Website, including when you apply for a job or contact us, your consent to the collection, use and disclosure of your personal information in accordance with the purposes set out in this Policy. In some cases, your consent may be “implied”, meaning that your agreement is presumed based on your action or inaction at the time of collection, use or disclosure of your personal information. We generally obtain your consent when we want to use personal information for a new purpose or for a purpose other than those identified at the time of collection in this Policy, in accordance with applicable privacy laws.

You can choose how we handle your personal information:

• Withdrawing your consent. You may withdraw your consent to the use and/or disclosure of your personal information in accordance with this Policy at any time by contacting our Privacy Officer at the address indicated in the Contact Us section below. Withdrawal of your consent may affect our ability to provide you with certain services, as the continued use and disclosure of your personal information may be necessary to make the service available to you. In some circumstances, legal or contractual requirements may prevent you from withdrawing your consent, in which case we’ll inform you.
• Change your browser settings. We use technologies such as cookies to enhance your experience on our Website. With technologies such as cookies, our Website can recognize you when you use or return to the site and can provide you with an enhanced experience (for example, remembering your preferred language and province of residence). You can remove or disable some of these technologies at any time via your browser. However, if you do so, you may not be able to use some of the functions of our Website. Please consult your browser’s instructions or help screen to find out how to block, delete and manage cookies on your computer or mobile device.

7. What are your Privacy Rights?

The rights described below may be exercised in accordance with legal requirements and restrictions:

• Your right of access: You have the right to obtain information about our use and retention of your personal information. You may also request a copy of the personal information we have about you.
• Your right of rectification: You have the right to ask us to rectify any personal information that is ambiguous, inaccurate or incomplete. You may also request rectification of your personal information if its collection, communication or retention is not authorized by law.

To exercise your rights, please contact our Nordmec Privacy Officer at the address indicated in the Contact Us section below.

8. Governance Rules and Other Safeguards to Protect Personal Information

Nordmec implements reasonable administrative, technical and physical safeguards to protect personal information under its control from unauthorized access, use, modification and disclosure.

Nordmec has adopted policies and practices that ensure the protection of your personal information, including:

• Internal policies and procedures that define the roles and responsibilities of our employees throughout the information life cycle, limit their access to such information on a need-to-know basis.
• Technical safeguards such as firewalls, passwords, anti-virus software and similar measures to secure electronic information.
• The appointment of a Privacy Officer to ensure compliance with applicable privacy laws.
• Employee training in privacy and information security.
• Contractual protections and other measures to ensure that service providers with whom we share personal information maintain adequate safeguards and security standards.

9. Contact Us

Nordmec has designated a Privacy Officer. If you feel that your privacy concern or request has not been adequately addressed or if you would like further information about this Policy, you may submit a written request to our Privacy Officer at the following coordinates:

Office of the Privacy Officer

• By e-mail
  To: Office of the Privacy Officer
  vieprivee@nordmec.ca
  

OR

• In writing
  To: Office of the Privacy Officer
  390 rue Siméon local 3
  Mont-Tremblant, QC J8E 2R2
  

10. Updates

We may review and update this Policy, as necessary, in order to stay current with laws and regulations, new technologies and standards. Please check the “Effective Date” at the top of this page to see when this Policy was last revised. If the changes we make are material, we’ll highlight them when required by applicable law, including through a notice on the Website before the change takes effect. We encourage you to periodically visit this page for the latest information on our privacy practices. By continuing to use our Site after the modified Policy has been posted, you accept the modifications made to this Policy.